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Administrative Assistant - Warner Robins, GA

Company Name:
Brasfield & Gorrie, LLC
Brasfield & Gorrie's jobsite in Warner Robins, Georgia is seeking an Administrative Assistant to join the project team. Below are the main responsibilities for this position. The estimated duration of the project will be 2 years.
Responsibilities and essential duties include the following (other duties may be assigned):
Day to day administrative support for project management, field operations team, and project owner
Receptionist responsibilities
Document Coordination
Create contracts, purchase orders, change orders in Prolog system
Enter employee time in JD Edwards system
Prepare and log invoices; follow up on overdue invoices and update log at payment
Prepare closeout documents for approval and submit
Format and proof formal letters
Take meeting notes
Prepare expense reports
Weekly payroll reporting in the E-1/J.D. Edwards Payroll System
Keep field employees informed of any personnel-related changes i.e. benefits, etc.
Maintain all Safety & Drug Program requirements, including reporting accidents, maintain first aid kit, post OSHA required forms, maintain MSDS/Haz Com books etc.
Track rental equipment and incoming materials
Must have practical knowledge of clerical functions such as typing, filing, answer phones
1 year experience in an administrative, clerical role in the construction industry is strongly preferred
Word and Excel experience
Prolog experience preferred
Must have good verbal and written communication skills
Positive attitude
Basic knowledge of payroll procedures and accounting a plus
Self motivated and good people skills
Excellent phone skills
The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Brasfield & Gorrie, LLC is an EEO/M/F/V/Disabled employer.

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